Location: Papua New Guinea (Residential)

Job Title: Office Manager

Client Description

The organization is a world-class international project logistics and freight forwarding specialist delivering complex, turn-key supply chain and heavy-lift transport solutions globally. They specialize in managing high-value, oversized cargo, breakbulk, and end-to-end multimodal transport for major energy, LNG, and heavy industrial developments in remote operating environments.

Scope

• Location: Papua New Guinea (Port Moresby-based).

• Sector Focus: Supporting operations for major LNG and energy infrastructure project logistics.

• Role Nature: Autonomous, standalone coordination role.

• Role Purpose: Act as the primary operational backbone responsible for initial office setup, facilities management, commercial administration, and seamless daily operational coordination across internal teams, site visitors, and regional leadership.

Key Responsibilities

• Office Setup & Facility Management: Lead the establishment, fit-out, and continuous maintenance of the local project office, including IT/telecom connections, utilities, office equipment, and security services.

• Administrative Operations: Establish and run daily office workflows, document control systems, mail/courier distribution, executive travel itineraries, and visa/immigration processing coordination for project personnel.

• Procurement & Vendor Coordination: Source, negotiate, and manage local service agreements with office suppliers, consumables vendors, facility maintenance providers, and vehicle fleet/transport services.

• Financial & Commercial Support: Handle petty cash management, review and reconcile local administrative invoices, support payroll administration data inputs, and track basic office operational expenditures.

• Operational Coordination & Reception: Serve as the central point of contact for in-country visitors, corporate guests, clients, and subcontractors, organizing meeting spaces, site passes, and logistics support.

• HSE & Compliance Alignment: Maintain site office health, safety, and security standards, ensuring emergency protocols, basic first-aid provisions, and local statutory workplace compliance are strictly adhered to.

Qualifications

• Education: Degree or Diploma in Business Administration, Office Management, Human Resources, Commerce, or a related discipline.

• Experience:

• Minimum 5 to 8+ years of progressive office management or senior administrative experience.

• Proven track record in greenfield office setup or branch establishment within industrial, logistics, construction, or oil & gas operating environments.

• Solid working experience within Papua New Guinea, with deep familiarity navigating local business administration, banking, and vendor networks.

• Technical Skills: High proficiency across Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and modern office collaboration software.

• Personal Attributes: Highly independent, self-starter mindset requiring minimal supervision; strong organizational and problem-solving skills; trustworthy with sensitive documentation; and capable of communicating effectively across diverse, multicultural teams.

Join us at Easy Skill

Easy Skill is changing the way we work. We supercharge teams around the world and transform people into a competitive advantage. With the right people power, anything is possible. We align technical project needs with the world's best talent. We've completed over 584 assignments to date and counting. We connect the right people, skills, and knowledge with the right projects to shape a better future. Joining the Easy Skill crew is signing up for the adventure of a lifetime. We help our candidates realize their career ambitions and transcend borders. We serve global leaders across a variety of industries such as mining, energy, construction, oil and gas, industrial, and defense sectors. We’re looking for our next #perfectmatch to build a brighter future. Are you ready?